Supervisor/Administrator HR Training

Get a Grip on the FMLA   

Description: Every leave request is unique, so how do you get a grip on all the rules for applying and processing family and medical leave? Using actual situations in exercises and case studies, participants will learn how to apply the 2009 FMLA regulations, identify potential problem areas, and develop procedures for administering family and medical leave. Scenarios related to standard FMLA, leave for qualifying exigency, and military caregiver leave will be used to discover answers to the most frequently asked family and medical leave questions.

Topics Covered:

• Determining eligibility
• Understanding qualifying events
• Implementing administrative procedures
• Meeting employer obligations
• Communicating employee rights and responsibilities

HR Legal Issues for Supervisors   

Description: Supervisors need to understand the rules of the game and how to avoid the penalties for unknowingly placing the district at risk for employee grievances and lawsuits. This workshop will give supervisors a basic understanding of the major employee rights laws and how to prevent claims of discrimination, retaliation, and unfair treatment. Practical hands-on case studies and group discussions will show supervisors how to handle personnel situations appropriately.

Topics Covered:

• Overview of important laws that supervisors must know
• Avoiding charges of discrimination and wrongful treatment
• Dealing with illness and disability issues
• Addressing performance problems 

M.I.A.—Managing Inevitable Absences   

Description: It’s inevitable—employees are going to miss work. The challenge is keeping up with who is out, what type of leave applies, and managing notifications and return to work. The first step is to identify and understand the leave benefits available to public school employees. This workshop explains the various types of leave and how they interact. Other topics covered include communicating with departments and employees, coordinating leave and workers’ compensation benefits, understanding the role of policy, processing leave, and identifying strategies for reducing employee absences.

Topics Covered:

• Understanding state and federal leave benefits
• Defining local leave benefits and policy
• Coordinating and managing leave efficiently
• Controlling absence rates 

Other Duties as Assigned—Job Descriptions That Work   

Description: Amendments to the ADA and recent changes to the FMLA regulations serve as reminders that job descriptions are essential to effective HR management. The challenge is to find a practical and efficient method for revising or creating up-to-date and accurate descriptions for every position in the district. This workshop reveals the secrets to writing functional, low maintenance job descriptions that support administrative decisions related to hiring, pay classification, exemption status, ADA compliance, performance management, fitness to return to work, and more. 

Topics Covered:

• Creating complete and practical job descriptions
• Organizing and coordinating the writing or updating process
• Defining "level-cutters" that distinguish skills and responsibility
• Distinguishing exempt from nonexempt jobs
• Using job descriptions in performance management
• Identifying useful resources

The Right Way to Hire the Right People   

Description: Hiring the right person for the job is the key to ensuring the employee’s success, improving the effectiveness of the work team or department, and reducing employee turnover. Participants will develop their hiring and interviewing skills through activities that demonstrate how to identify critical job skills and attributes, design the best interview questions, and conduct behavioral interviews. Using these techniques will increase the district’s success in selecting the right person to fill every vacancy.

Topics covered: 

• Identifying critical attributes for success
• Developing the best interview questions
• Conducting behavioral interviews
• Probing for critical information
• Identifying red flags
• Getting the most out of reference checks
  

Supervising for Success   

Description: Do your supervisors feel like they spend most of their time dealing with dramas created by just a few of their employees? In this one-day workshop supervisors will learn how to coach employees to do their jobs more effectively and to identify how and when to address unacceptable behavior and performance.

Topics Covered:

• Defining and communicating expectations
• Coaching employees towards success
• Dealing with difficult employees
• Preparing for evaluation conferences

Time In-Time Out: Managing FLSA and FMLA   

Description: The complexities of administering federal wage and leave rules are challenging. Tailored for central office administrators, this interactive workshop will provide practical suggestions to help clarify common misconceptions and resolve problems. Frequently asked questions on the Family Medical Leave Act (FMLA) and the wage and hour rules of the Fair Labor Standards Act (FLSA) will be addressed.

Topics covered:

• How is overtime calculated for an employee with multiple duty assignments?
• Can an employee volunteer their time?
• When is training and travel time compensable?
• How is FMLA eligibility determined?
• What is intermittent leave and how is it tracked?
• How can FMLA be coordinated with other leave benefits?
  
  

Trim the Fat from Your Files—Managing Personnel Records Effectively   

Description: Do you know what documents should be kept and for how long?  When does e-mail become a personnel record?  This workshop will help you develop an effective plan to reduce the time, effort, and space required to manage both paper and electronic personnel records. Other topics include: identifying what documents you need to have and how long you should keep them; organizing and storing files; dealing with electronic records; protecting confidential records; ensuring accessibility, security, and integrity; and identifying and complying with legal recordkeeping requirements.

Topics Covered:

Wage and Hour Rules for Public Schools   

Description: The consequences for violating the Fair Labor Standards Act (FLSA) can be costly. Understanding the basic components of the FLSA can reduce the district’s risk for wage and hour complaints. The keys to success are making sure exemption tests are correctly applied, knowing how to identify compensable time, and ensuring employees are compensated appropriately when overtime is worked. This workshop provides an overview of the key FLSA concepts and includes practical examples of how to calculate overtime correctly.

Topics Covered:

• Determining exemption status
• Identifying compensable time
• Recognizing when overtime has occurred
• Compensating and managing overtime
• Computing the overtime rate
• Complying with recordkeeping requirements

For additional information, contact HR Services at 800-580-7782 or HRServices@tasb.org.